Wedding Seating Chart Maker
A free wedding seating chart maker. Add your guests, set the tables out like your room, and drag everyone to a seat. Then print the seating sign, a list for each table and the floor plan. No sign-up: it stays in your browser.
By Grace · Updated
Make your wedding seating chart
Paste or upload a list
Not seated yet 0
Add your guests above. A household of three becomes three seats, kept together.
Your room is empty. Set up a room of tables for your guests, or add tables one at a time.
Drag tables and the dance floor to match your room. Drag guests onto a table, or tap a guest and then a table. Tap a table to see who’s there.
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How to Make a Wedding Seating Chart
Six steps, in the order planners do them. Most couples need two evenings, not a weekend.
Wait for the replies
Start once your RSVP deadline has passed, about four weeks before the wedding. Seating people who haven’t answered means doing it twice. Our guide to when to send wedding invitations works the dates back from your wedding day.
Get the room from your venue
Ask for the floor plan, which tables they have and how many fit. A ballroom that holds 150 at rounds of ten may only hold 120 once the dance floor, bar and band are in.
Place what can’t move
The head or sweetheart table, the dance floor, the bar, the buffet, the doors. Then the tables around them. Tables nearest the head table are the ones guests notice.
Seat the important people first
Parents and grandparents closest to you. Older guests and anyone using a wheelchair near a door and away from the speakers. Children with their parents, or at a table of their own nearby.
Fill tables by who knows whom
College friends together, cousins together, coworkers together. A guest who knows only one person should sit with that person. Keep couples and households at the same table.
Check it, then send it
Count that everyone who said yes has a seat. Send the floor plan to the venue and the meals by table to the caterer, a week or two out, and print the seating sign that last week.
How Many Tables Do You Need?
Divide the guests who said yes by the seats at each table and round up: 112 guests at tables of ten is 12 tables. Then add the head table, and one spare if the room allows.
- 60" round5 ft across · seats 8, or 10 snug
- 72" round6 ft across · seats 10, or 12 snug
- 6 ft banquet30" × 72" · seats 6, or 8 with ends
- 8 ft banquet30" × 96" · seats 8, or 10 with ends
Leave about five feet between tables so chairs can push back and servers can pass, and keep the tables nearest the dance floor for the guests most likely to dance.
Who Sits Where
The tables people remember are the ones near the couple, so start there and work outwards.
Head table or sweetheart table
A head table seats you with the wedding party, facing the room. A sweetheart table is just the two of you, and lets the wedding party sit with their own partners. Either way, it goes where everyone can see it.
Parents
Each set of parents at a table near yours, with their closest family or friends. If they get along, one table for both families is a warm touch, not a requirement.
Divorced parents
Give each parent their own table, at the same distance from yours, each with the people they’re most comfortable with. Nobody should be left counting which table is closer.
Children
Under about eight, next to their parents. With eight or more older children, a kids’ table near their parents, with something to do, keeps everyone happier.
Plus-ones and singles
Plus-ones sit with the guest who brought them. Skip the “singles table”: seat single guests where they’ll know someone, and mix in people with something in common.
People who shouldn’t sit together
Write that list down before you start, and check every table against it at the end. Two tables apart is usually enough.
Seating Chart Display Ideas
A seating sign
One large sign at the entrance, every guest by last name with a table number. The quickest for guests to read once you have more than about 50, and the one our maker prints.
Escort cards
A card per guest or couple, with their table, laid out alphabetically. Good for a smaller wedding; they need a long table near the door.
Place cards
A name at each seat, so people know the chair as well as the table. Worth it for a plated dinner with a choice of meals, so servers know who ordered what.
Table numbers or names
Numbers are the easiest to find. Names (places you’ve been, songs, streets you’ve lived on) are a nice touch; put a number on the card too.
Please find your seat
Emma & James
From RSVPs to Seats
With online wedding invitations from idovite, each household replies on its own link, with how many are coming and their meals. When the replies are in, open your guest list and choose Plan seating: everyone who said yes comes to this page, meals included, ready to seat.
Still deciding who to invite? Start with our wedding guest list template; the list you build there is waiting here on the same browser.
Wedding Seating Chart FAQs
When should you do the wedding seating chart?
Start once your RSVP deadline has passed, about four weeks before the wedding, so you seat the people who are actually coming. Most venues want the final floor plan and caterers want meal counts by table one to two weeks before, and the seating sign is printed that last week.
Do you need a seating chart for a wedding?
For a seated dinner, yes: servers need to know who ordered what, and guests find a seat faster. For a cocktail-style reception or a buffet under about 50 guests you can skip it, though reserving tables for family and older guests still helps.
Should a wedding seating chart be alphabetical or by table?
Alphabetical by last name once you have more than about 50 guests: people look for their own name, not their table. By table works for a small wedding, where guests can scan a handful of tables. Our seating sign prints alphabetically, with each guest’s table beside their name.
Is this wedding seating chart maker free?
Yes, with no sign-up and no limit on tables. Your chart is saved in your browser. Print the seating sign, the table lists and the floor plan, or save them as a PDF from the print window, and download the chart as a CSV for Excel or Google Sheets.